Jobs

  • Administrative Operations Coordinator

    Start Date: October 1st, 2018

    The New England Venture Capital Association (NEVCA) seeks an extremely organized, detail-oriented, and reliable contributor to join the team as Administrative Operations Coordinator. Candidates must be self-motivated, trustworthy, and excited by the prospect of managing and improving internal processes for an organization doing meaningful work.

    This role ensures the smooth operation of the NEVCA office by undertaking administrative functions in support of NEVCA management across all programs, reporting directly to the President.

    Key Responsibilities Include

    • Agenda creation and recording for meetings, including quarterly Board of Directors meetings
    • Calendar management, scheduling,  and travel coordination for NEVCA leadership
    • General accounting and bookkeeping, including deposits, managing expense reports, invoice management, and reporting to controller
    • Creation and maintenance of Knowledge Management Systems (e.g. event documentation, project management trackers, contracts, and other databases with personnel and client data
    • Implementation and improvement of office systems and workflow to increase efficiency
    • Support of event day logistics, including setup and registration
    • Updates to NEVCA website, including member and sponsor roster and event calendar
    • Act as first point of contact – and filter – for external inquiries to NEVCA
    • Development of employee onboarding documentation and management of onboarding process
    • Management of correspondence letters, emails, memos, etc. (paper and electronic)
    • Upkeep of office supplies (monitor, order, and re-stock as needed)
    • Ensure office is kept clean and organized at all times
    • Coordination and execution of annual membership drive, including outreach, invoicing, and tracking

    Requirements

    • 2+ years experience as an administrative assistant
    • Outstanding communication, interpersonal abilities and professional demeanor
    • Excellent organizational skills
    • Familiarity with office management procedures and basic accounting principles
    • Detail oriented
    • Ability to build positive and professional staff, member firm, and sponsor relationships
    • High school diploma; BS/BA in office administration or relevant field is preferred
    • Extensive knowledge of Microsoft Suite, Google Suite, and Dropbox  
    • Ability to prioritize given tasks and work efficiently towards completing them
    • Comfort following instructions, responding to direction, keeping commitments, and meeting deadlines

    About the New England Venture Capital Association

    The NEVCA works to foster a collaborative, inclusive, and prosperous venture and entrepreneurial ecosystem.  We champion the community’s top emerging and proven venture-backed companies, foster sustainable solutions for a strong and diverse workforce, and advocate for innovation-friendly public policy. With more than eight hundred venture capital professionals from eighty plus firms, our members collectively manage more than $86 billion in capital. (www.newenglandvc.org)

     

    To apply to this role, submit your cover letter, resume, and LinkedIn profile to info@newenglandvc.org